These Rules are designed to insure the enjoyment of the greatest
number of Club members and observance by all is required so that a few
careless or thoughtless ones may not impose on the rights of others.
These Rules do not attempt to cover all situations; common sense and
respect for the rights of others must be exercised at all times. The
House Committee, subject to the authority of the Board of Directors, has
full charge of the Clubhouse. In the following House Rules a
"Member" shall be interpreted as including his or her
spouse/registered domestic partner. As used in the House Rules an
"adult" is a person 18 years of age or older.
1. Privileges of the Club shall be extended to Members and all
unmarried dependents under 21 years of age residing in the Member's
household. Definitions and dues requirements for Junior Membership are
found in Bylaws Section I (d) and III (4) respectively.
2. Normally, visiting yachtsmen from recognized clubs are welcome to
use the Club facilities. However, the Club reserves the right to
restrict or deny this privilege at any time.
3. Persons on Club property shall identify themselves when requested
to do so.
4. Guests, except those holding guest cards and members of recognized
yacht clubs, shall be accompanied by a Member when on Club premises.
5. Guest Card - A Member, except a Junior Member or a Temporary
Member, may extend the privileges of the Club to non-residents of San
Diego County for a period of 10 days as provided for in Section 3,
Chapter VIII of the Bylaws. Members desiring to obtain a guest card
shall register the names of their guests in the Guest Register in the
office. This register shall show the guest's name, the date of the
visit, and the sponsor's signature. Guest cards will be signed by the
Club's Secretary. A Member procuring a guest card shall be liable for
any bills, expense, or damage occasioned by such guest. No one guest may
be given more than three guest cards per calendar year. These guest
cards may not be for consecutive periods. A Member may obtain five guest
cards per calendar year.
6. The following House Rule concerns children at CYC:
1. Children under the age of 10 must be accompanied by a parent or
under adult supervision at all times while on Club premises, which
includes the clubhouse and adjacent grounds.
2. Children under the age of 6 must wear an approved life jacket at
all times while in the water, on the docks, and on boats except when
below deck. The California Boating Regulations require that while on a
boat “that is 26 feet or less in length, all persons 11 years of age
or less must wear a Type I, II or III Coast Guard-approved personal
flotation device while…underway (unless the child is restrained by a
harness tethered to a sailboat or is in an enclosed cabin.)”
3. Children under the age of 14 must be accompanied by an adult at all
times while on the docks between sunset and sunrise.
4. No child under the age of 14 may be left alone on a boat at any
time.
5. Move the children’s TV room to the Junior Clubhouse. A parent
must checkout the key from the bar and will be responsible for the
conduct of the children.
7. Members, their guests, and visiting yachtsmen are requested to
dress appropriately when in the Clubhouse (sailing clothes are normally
acceptable). Bathing suits and wet suits are never appropriate in the
Clubhouse. Shoes are required. Gentlemen shall wear shirts in the
Clubhouse.
8. A 72-hour notice of cancellation is required for all club
functions, with the exception of Wednesday and Friday night dinners.
9. The Coronado Yacht Club clubhouse is a non-smoking facility in
accordance with state law effective January 1, 1998.
10. The House Committee is responsible for decorations and
furnishings installed within the Clubhouse. Any donations,
modifications, or removal must be approved by the Committee Chairman.
11. The editor of the Whisker Pole is given discretion to implement
advertising. Free three-line classified ads for Club Members are
available, but will be limited to boat-related items only.
No unauthorized (unsigned) articles are to be printed in the
Whisker Pole.
Non-members are not allowed to submit articles for publication.
Posting the Whisker Pole on the CYC Website gives Members the
option of receiving the publication on-line rather than by mail.
12. The following policy applies to issuance of keys to CYC
facilities.
a. Keys shall be serialized and an accounting book kept in the Club
office.
b. Guests shall pay a $25.00 deposit for one head/gate key per
boat.
c. Members may be issued keys for the head/gate at $9.00 per key
and remote-control gate openers for $25.00 plus tax.
d. Lost keys will be replaced for $9.00, a non-refundable charge.
e. No key or gate opener may be sold, loaned, or given to anyone
other than another Coronado Yacht Club Member. To do so would be
conduct injurious to the Club and will be subject to disciplinary
action as provided in Chapter IV of the Bylaws.
f. A record of keys issued, and a list of those authorized to
receive keys for designated areas of the facility, shall be maintained
by the Club Manager.
13. Washing vehicles is prohibited in the Club parking lot.
FINANCIAL MANAGEMENT
1. Disbursements.
a. Funds shall not be expended for non-budgeted items without prior
authorization of the Board of Directors.
b. Committee Chairs may authorize the expenditure of funds within
their budgeted amounts without reference to the Board of Directors.
c. Expenses, which exceed budgeted amounts will not be paid without
Board approval.
d. Checks for disbursement of Club funds over the amount of $500,
shall be signed by any two of the following: Commodore, Vice
Commodore, Rear Commodore, Treasurer or Manager. The Club's
Constitution charges the Treasurer with the responsibility for
disbursement of Club funds and, if at all possible, he/she should be
one of the two signers. Checks under the amount of $500 shall require
only one signature, and may be signed by any one of the following:
Commodore, Vice Commodore, Rear Commodore, Treasurer or Manager. The
Treasurer will review a detailed listing of all single signature
checks.
e. In a situation in which it is not reasonable to call a meeting
of the Board of Directors, the Manager is authorized to make
unbudgeted expenditures not to exceed $500; the Manager and Treasurer
not to exceed $750; and the Manager and Commodore not to exceed $1000.
f. Request for reimbursement of expenses incurred by a Member must
be accompanied by the original receipt or photocopy which identifies
the items purchased. Advance of funds for purchases in connection with
Club-sponsored dinners must be approved by the Treasurer or a Flag
Officer. Receipts covering the advance must be submitted to the
Bookkeeper.
2. Social Events: Dinners. Except for certain fund-raising dinners,
all membership functions where meals are served are expected to break
even.
FUNDRAISING AND UNDERWRITING OF
EVENTS AND PROGRAMS
1. It is the policy of the Coronado Yacht Club to maintain both the
fact and appearance of traditional Corinthian standards in its programs
and events while providing appropriate recognition to those individuals,
companies, or institutions which help fund them.
2. Donors and forms of acknowledgment are subject to approval by the
Board of Directors, taking the following guidelines into account:
a. Conditions of the donation must not compromise the
decision-making of those responsible for the program or event.
b. Conditions of the donation must not compromise the nature of CYC
as a private club operating under the provisions of Section 501(c)(7)
of the Internal Revenue Code and relevant provisions of California law
and regulation.
c. The donor must be appropriate to the program or event.
d. Recognition of a donor is appropriate in public announcements;
in printed material related to the program or event; with properly
placed signs at meetings, receptions, or events; and in comparable
situations. Such displays as logos on sails or boats are subject to
approval of the Board of Directors.
3. Fundraisers must be scheduled at least four weeks apart.
DONATIONS TO CYC
1. Any donation to CYC or the Junior Program, of cash, property or
equipment, with a value in excess of one hundred dollars, must be
approved by the Board of Directors.
2. Approval must be granted prior to use or expenditure of the
donation. If the donation is an insurable item, appropriate insurance
coverage must be in place prior to use of the property.
USE OF CLUB FACILITIES
1. The Coronado Yacht Club is a nonpolitical organization, and
political activities and meetings should be excluded. Partisan political
material may not be displayed on Club facilities. Specifically, in order
to maintain tax-exempt status under IRS Section 501(c)(7), all
activities at the Club must be for pleasure, recreation, or other
not-for-profit purpose.
2. A member in good standing may reserve the Club facilities, except
for the bar and front porch area, for a private party. The use of the
porch and bar areas are allowed on a first come, first served basis.
Members may sit on the porch or in the bar to enjoy meals, whether
served by the caterer or brought by the member, but may not reserve the
tables ahead of time.
3. Written requests for private parties must be approved by Club
management in order to coordinate other Club activities.
4. A member may sponsor a special event that includes non-members,
agreeing to be on the premises for the entire duration of the event,
further agreeing to be responsible for the conduct of the guests in
accordance with the Club rules. House Rules apply to all guests.
5. A Certificate of Insurance Liability in the amount of $300,000 is
required, showing CYC as an additional insured for the day/evening of
the event.
6. The member sponsor agrees that there shall be no advertisement or
notice published in a newspaper or circular inviting attendance to the
event, and that there shall be no reimbursement to the sponsor or
non-member for goods or services rendered.
7. The member is financially responsible for payment of the costs and
charges of a function when he/she sponsors a group.
8. Members have the option of using the Club caterer or an outside
caterer. Outside caterers must provide Proof of Insurance, with a
$1,000,000 liability policy, a copy of their Business License, and their
certified professional Food Manager’s Card when using the galley
facilities.
9. When using an outside caterer a $50.00 Galley Usage Fee, along
with a $100.00 Galley Cleaning Deposit is required. Club sponsored
parties are exempt.
10. After-hours use of the Clubhouse by a Flag Member is permissible
on special occasions providing application is made in writing to the
Club management. Rules for use and key handling procedures are specified
on the application form. This "special occasion" use is
limited to a gathering of not more than eight (8) persons. After-hours
use on a continual basis or by more than eight (8) persons must receive
approval from the Club Manager.
11. As a member of the Coronado community, the Club welcomes requests
to use its facilities for civic, educational, and charitable functions.
Requests must be sponsored by a Club Member and submitted in writing to
the Board of Directors. Requests from other yacht clubs with which CYC
has reciprocal agreements must similarly be approved by the Board of
Directors. The bar and front porch area are not available for these
ancillary uses of Club facilities.
12. Boatmen, paid hands, yacht brokers, servants, or any others in
the employ of Club Members will be permitted on the Club premises only
for the business of their employers. Upon entry into and departure from
the Club premises, they must log in and out at the Club office. They
will not be permitted on the Club premises during non-business hours nor
shall they utilize the bar or dining room facilities of the Club at any
time unless they are in the company of Members who invite them as their
personal guests.
RECIPROCITY POLICY
1. Southern California Yacht Clubs: Visiting members of other
Southern California Yacht Clubs shall be extended privileges in keeping
with those extended to our members. This criterion is per correspondence
with that club.
2. Yacht Clubs Outside of Southern California: Non-Southern
California Yacht Club members, not mentioned on our Reciprocity List,
will be allowed 3 nights free slip as available and up to 7 days
additional at the normal daily rate. This would include those members
chartering locally. The status of such a member may be verified by the
Club at management’s discretion.
3. Organized Summer Cruises: Organized cruises from reciprocal yacht
clubs may be granted slips as available for up to 4 nights at no charge.
4. The front guest dock is normally not available for organized
cruises on the weekends, from noon on Friday through 5:00 pm on Sunday.
The guest dock will be available for members and visitors who tie-up for
a couple of hours to use the club facilities. Organized cruises will be
assigned to available slips and the overflow may use the anchorage in
Glorietta Bay.
POLICIES CONCERNING MEMBERSHIP
1. Applications and New Members.
a. Applicants must have one primary sponsor and one second sponsor
who have known the applicant for eighteen months, and who are Flag
members.
b. The Membership Committee and Board of Directors will require
substantial proof that new member applicants have either:
(1) proven past yachting experience and intend to continue in
yachting, or
(2) demonstrated that they intend to participate actively in the
yachting activities of the Club even though they have not had past
yachting experience.
c. Membership applicants who are advanced to membership have until
the first day of the following month to accept the membership.
Notification of this responsibility shall be by certified mail with
return receipt requested. New members shall commence paying dues on
the first day of the month following their acceptance into active
membership.
1. Initiation fees become payable on acceptance for active
membership and may be paid in full or in installments. If paid in
installments there are two options. One of quarterly payments for
one year and another with monthly payments over a three-year period.
The first option of quarterly payments requires one-fourth paid on
acceptance of membership and a non-interest bearing note given for
the remainder. The three-year option has one thirty sixth of the
initiation fee plus a five-dollar administration fee to be paid each
month for thirty-six months. All initiation fees collected shall be
transferred to the Capital Improvement Fund. All payments are due by
the 22nd of the month. Any default in timely payment shall render
the entire remainder of the amount due and, if not paid forthwith,
will result in termination of membership.
2. Resignations. Resignations "in good standing" will
be considered effective the date the request is received in the
office.
3. Restricted Use of Membership List. The Club mailing list is
the private property of the Club and is not to be used under any
circumstances for other than official Club business. The list of
members of Coronado Yacht Club shall not be used unless approved by
the Board of Directors. The sale or use of this list in other ways
shall be considered conduct injurious to the Club.
4. Processing Charges.
a. Credit charges which are billed to CYC at other yacht clubs
are subject to a ten (10) percent processing charge.
b. A charge of $15 will be imposed for any check returned to
the Club for insufficient funds.
5. Delinquent Accounts.
a. The responsibility for determining which accounts are
delinquent rest with the Treasurer, and the Treasurer shall insure
that proper collection procedures are instituted.
b. All accounts are due on the first of the month and
delinquent on the 22nd of the month. If paid after the 22nd of the
month the Member’s account will be charged a $10 late fee, $5
for Junior Members.
If a Member’s account is still delinquent by the 30th of the
month, the Member will be sent a letter reminding them that the
account is delinquent and what the consequences could be.
1. If a Member’s account is still delinquent by the 30th of
the following month (60 days delinquent), the Member’s account
will be charged an additional $20 late fee, $10 for Junior
Members. The Member will be sent a letter stating that the
account is 60 days delinquent and that if their account is not
brought to a zero balance by the next Board meeting, they may be
dropped from Membership. Also the Member is informed that their
charge privileges are suspended for a period of one year. Charge
privileges are restored after one year provided the Member’s
name does not appear on the delinquent list during the period. A
Member may petition the Board for charge privileges provided
they maintain a credit balance equal to the average of two
months total charges.
2. If the Member’s account is still delinquent by the Board
meeting following their 60 day letter (usually 70 to 75 days
delinquent), the Board will decide to either drop the Member
from Membership or give them until the 30th of the current month
to pay(90 days delinquent). If not dropped from membership, the
Board will send the Member one last letter stating that if their
account is not brought to a zero balance by the end of the month
(90 days delinquent), they will be automatically dropped from
membership
6. Chapter IV Hearing Procedure. Chapter IV of the CYC Bylaws,
titled Personal Conduct and Discipline, provides that a hearing may
be required “in accordance with procedures specified by the Board
of Directors and promulgated to all members of the Club.” Here is
the procedure for such a hearing:
When required, a full and fair discipline hearing, to be chaired
by the Commodore, will be convened by the Board of Directors
allowing for each party to be represented by counsel, if desired,
and allowing for each party to introduce oral, written and
demonstrative evidence, including cross examination of attending
witnesses, involving the complaint being heard by the Board of
Directors, which hearing is to be held in accordance with additional
specific procedures developed, as needed, on a case by case basis by
the Board of Directors and posted at the Clubhouse and provided by
the Board of Directors in writing, with at least 15 days prior
notice to the hearing date, to the complainant and member complained
against and said additional procedures, if developed, coupled with
this notice shall constitute satisfaction of the procedures that are
to be promulgated to all members in accordance with Chapter IV of
the Coronado Yacht Club Bylaws. In all cases, at least 15 days’
prior notice of any expulsion, suspension or termination or other
punishment and the reasons therefore shall be given to the member
involved; and the member’s opportunity to be heard orally or in
writing will be given not less than 5 days before the effective date
of the expulsion, suspension, termination or other punishment by a
person, Board of Directors or other body authorized to decide that
the proposed expulsion, suspension, termination or other punishment
not take place.
7. Member Dropped "Not in Good Standing." A Member
dropped "not in good standing" is not welcome at Coronado
Yacht Club, and his/her presence on the premises will be considered
a trespass.
CONDUCT
1. All persons on the Club premises shall conduct themselves in an
appropriate manner. Violations of rules, boisterous or offensive
conduct, or lack of common courtesy shall be grounds for temporary
expulsion of any person from the Club premises by a member of the Board
of Directors or any Flag member present.
2. All pets shall be on a leash when on Club property. Pets are not
allowed in the Clubhouse and shall not be "walked" on Club
property. Owners are responsible for cleaning up after their pets. Do
not leave pets unattended on the Club grounds.
3. Gambling for cash stakes is not allowed on Club property.
4. After 10:00 p.m. persons under 18 years of age shall not be on
Club premises unless accompanied by an adult.
5. A Club Member is responsible to replace or pay for any Club
property lost or damaged by a Member, spouse, family or guests.
6. Skating, bicycle riding, roller-blading, and scooter riding are
not permitted on docks or on porch areas. Skates and roller-blades must
be removed before entry into Clubhouse areas. Skate boarding is not
permitted on Club premises.
7. Fishing is not allowed from the docks at any time.
SERVICE OF ALCOHOLIC BEVERAGES
This policy has been established by the Board of Directors to benefit
Members and Staff and to outline their respective responsibilities
regarding the service of alcoholic beverages.
1. The Club shall comply with state laws of California as they
pertain to the purchase, service and consumption of alcohol, including:
a. No one under the age of 21 will be served an alcoholic beverage.
Appropriate identification will be required. Persons under 21 years of
age are not allowed in the Club bar unless accompanied and supervised
by an adult 21 years or older. Persons under 21 years of age will only
be allowed in the designated area, which is identified as the
“Marlin Room”. Persons under 21 years of age will order from the
dining room bar pass through window only and enter and exit the bar
from the Southwestern most door. Persons under 21 years of age will
not be served or be allowed to consume alcoholic beverages on Club
property.
b. All CYC Members must be able to identify themselves as such.
c. Guests of CYC Members must be in the presence of that CYC
Member, and identified as a guest, before being served.
d. Members of yacht clubs with reciprocal privileges may be served
upon showing their valid membership card and signing the Guest
Register. Guests of these members qualify, once they are identified as
such.
2. No alcoholic beverages will be served to anyone who appears to be
intoxicated. The bartender shall make an initial determination of
excessive alcohol consumption by an individual. The bartender shall then
corroborate his determination with the Manager, Bar Chairman, or a
Member of the Board. In the absence of the aforementioned, the
bartender's determination stands. Each Member must assume responsibility
not only for himself or herself, but also for fellow Members and guests.
3. CYC Members will not reprimand or abuse bartenders or staff under
circumstances which dictate that alcohol service to a member or guest be
stopped.
4. No person shall bring an alcoholic beverage into the bar area nor
shall they take any alcoholic beverage from the bar area.
5. Law enforcement officers have the statutory authority to
investigate all activities at CYC, including the service of alcoholic
beverages. No Member or guest shall interfere with officers performing
these duties.
6. Any disciplinary action taken against a Member which arises as a
violation of the Club's policy on alcohol service shall be at the
discretion of the Board of Directors.
7. All patrons must vacate the bar when it closes.
PARKING
1. The speed limit in the Club parking lot is five (5) miles per
hour.
2. Parking in the CYC lots is reserved for Members and their guests.
Members’ vehicles must have parking stickers, which are provided
annually. Guest vehicles must have parking passes, which may be obtained
in the Club office.
3. On no occasion shall a Member have more than two (2) vehicles or
utilize more than two (2) spaces in the Club parking lots.
4. Parking in the main (north) parking lot shall be reserved for CYC
members ONLY on weekends, holidays, and at the time of Wednesday Beer
Can races. The hours enforced are: weekends - 4:00 pm Friday to 10:00 pm
Sunday; holidays - 7:00 am to 9:00 pm; Wednesday Beer Can races - 4:00
pm to 9:00 pm. Guest parking passes are not available during this time.
5. Any vehicle will be subject to tow/impound if it does not display
current license plates or registration, and a current CYC Parking
Permit, or is parked on club property in excess of seventy-two (72)
consecutive hours. Members who file a float plan or members obtaining an
authorization for extended parking will be exempt from the 72 hour
parking limitation up to a maximum of 30 days or the dates listed on the
float plan, whichever is less. The Club Manager or a representative of
the Club shall notify the registered owner by mail of the violations. If
the vehicle displays a current CYC Parking Permit and is not removed
within five working days of the mailing the Manager/Representative will
also place a copy of the notice in the Reading File and notify the
Commodore, Vice Commodore or a member of the Board if they are not
available, of the violation notice. Vehicles not displaying a current
CYC Parking Permit are subject to immediate impound/tow.
6. Authorization for extended parking must be obtained from the Club
Manager. The member must include the following information on the float
plan or extended parking request: the reason that the extended parking
permit is needed, make of vehicle, color, CYC Parking Permit number and
license number. Those authorized extended parking will be issued a dated
Extended Parking Permit, which must be displayed on the car’s
dashboard or windshield.
7. When space is available the Club Manager may allow temporary
parking of oversized vehicles in the main Club parking lot or in the
south parking lot. This parking is limited to 72 hours in any 30-day
period and no utility hookups are permitted. An oversized vehicle is
defined as one that takes up more than one vehicle parking space.
8. Two areas with bicycle racks are provided adjacent to the north
parking lot for bicycles and mopeds. Such vehicles are not permitted
beyond these parking areas onto Club walkways and docks. Bicycles and
mopeds are to be maintained in good condition, and those appearing to be
abandoned will be disposed of by the Club Manager. Notice of the pending
disposal will appear in the Whisker Pole.
9. The Regatta Chairperson will be responsible for carrying out Club
parking rules during the regatta. Regatta participants will be issued
one parking permit per boat if space is available.
10. Parking is prohibited in the Fire Lanes.
11. Marked handicapped parking is available for those vehicles
legally identified as eligible for handicapped access.
* The Manager or Facilities Director/Dockmaster may approve the
temporary use of a parking space to park a trailer or haul a boat out
for quick repairs, for one week only. If more than one week is needed,
the member must request Board approval.
* As of December 1, 2005 all members will be required to show proof
of vehicle registration on order to obtain their parking decals.
